Page Numbering Template

General

To assist with the preparation of your manuscript the Graduate School provides the following template in Microsoft Word format which has been set up to enable the location of page numbers to be easily prepared in compliance with the university’s requirements. In addition, using this template you should be able to automate the page numbering within each section so that any changes – additions or deletions of pages – will automatically update the numbering.

Requirements

Number every page of the manuscript except the copyright page. Lower-case Roman numerals are used to number preliminary pages; Arabic numerals are used to number the pages in the body of the dissertation, including the pages containing the reference and appendices.

Place page numbers in the upper right-hand corner of the page within the one-inch margin, except for preliminary pages and for the first page of major subdivisions. These page numbers are centered on the bottom of the page.

Broad side pages shall be numbered in sequence in the upper right corner as if portrait format.

Technique

Using Microsoft Word, set up each part of the manuscript that will require a page number location different from the previous part as a separate SECTION. Thus:

Section 1               Title Page

Section 2               Blank/Copyright Page

Section 3               Acceptance Page

Section 4               Preliminary Pages

Section 5               Chapter 1

Section 6               Chapter 2

Section 7               Chapter N

Section 8               References

Section 9               Appendices

Next, in Header & Footer View, insert relevant page number location for each section/page, use auto number format, but start each new section at the relevant number.

Alternatively, set up each section as a different file and then use just two sections within each file – one for the first page of the section and the other for the subsequent pages in that section.

Please see the additional documents which show the resulting layout. Also, there is a proforma template formatted in Word which shows the section and header/footer set up (template_sections.doc)

J E Chambers

Director of Administration

The University of Alabama Graduate School

July 2004

Thesis and Dissertation | Graduate School | The University of Alabama