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May 1, 2006 |
| MEMORANDUM TO: Deans, Department Chairs, and Graduate Program Directors FROM: Ronald Rogers SUBJECT: GRADUATE ASSISTANT TUITION AWARDS – FALL 2006 AND SPRING 2007 |
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The requests for tuition awards for qualifying graduate students for the fall 2006 and spring 2007 semesters are due in this office by the following dates: Fall 2006 – June 23, 2006 Spring 2007 – October 23, 2006 These deadlines will permit sufficient time for registering these awards on each student’s account before the deadlines for confirmation of schedules, which are as follows: Fall 2006 – August 11, 2006 Spring 2007 – December 8th, 2006 Please make a note of these important dates in your department calendars. They are very important! Departments MUST submit their tuition award forms as soon as possible but no later than these deadlines in order to avoid placing students in the position where they are not able to confirm their class schedules. There have been no significant changes in the requirements for graduate students to be approved for tuition awards since last year; however, please take the time to peruse the attached documents as they include important information about who qualifies for tuition awards. Some confusion has arisen where graduate students receive multiple assistantships or a combination of assistantship, fellowship, and scholarship, all of which carry tuition awards. Please remember that a student may NOT receive combined tuition awards that total more than the maximum tuition rate for 9 hours. This is not a new ruling and does not affect any awards that are not specifically for tuition. All tuition amounts are based upon current rates and, of course, are subject to change at the Trustees meeting in late July. In the meantime, please complete all forms using current rates; Student Receivables will automatically update any changes. Do not use old forms as changes continue to be made to improve all of the Graduate School’s administrative processes and the most up to date version of all of the forms that are to be used can be downloaded from the Graduate School web site at the following address: http://graduate.ua.edu/admin/forms/index.html and from the Contract & Grant Accounting Office web site at: http://cga.ua.edu/c&gaccounting_forms.html Please make sure that copies of this memo are forwarded to everyone in your area who has any responsibilities relating to the preparation of tuition forms for your graduate assistants. If you need any additional copies of this memo please go to the Graduate School web site and download copies directly. The attachments with this memo are: 01. Teaching Assistants – In State Tuition Form | Excel Format 02. Research, Administrative, & Other Assistants – In State Tuition Form | Excel Format 03. Contract and Grant Tuition and Fees Form | Excel Format 04. Special Request for Out of State Tuition Award for Graduate Assistants | Excel Format 05. Determination of Graduate Assistantship Type | Excel Format 06. SACS 18-Hour Rule | Excel Format 07. Graduate Assistantships and Admission Status | Excel Format 08. Admissions Status Worksheet | Excel Format 09. Permissible Assistantships for Non-Native Speakers of English | Excel Format 10. Tuition Award Regulations 11. Effect of Early Withdrawal/Resignation on Tuition Award | Excel Format 12. Teaching and Research Assistants’ Tuition Payments | Excel Format 13. Graduate Assistant Tuition Policy 14. Graduate Student Minimum Registration Requirements | Work Sheet Enclosures ------------------------------------------------------------- Cc: Ms. Dorothy Martin Ms. Carlene Jones Ms. Cindy Jones Graduate School Web Developer Department Graduate Assistant Administrators Thank you. |