TO: Graduate Administrators
FROM: John Chambers
SUBJECT: ON SCREEN INFO RE: ASSISTANTSHIPS
You may have noticed an addition to the class schedules and class
history screens for some students this semester. Over the last year the
Graduate School has been working closely with SIS Data Resources to get
valuable information about graduate assistantships included onscreen in student
records and you may have seen for example on 104 and 136 an additional course
id IDGR - 600 with a number of hours.
Starting from fall 200 this has been refined into four
courses which indicate the nature of the assistantship as well as the hours represented
by the FTE, based upon the occupation code used on the students' pa forms.
The type of assistantship held will be shown is as follows:
Occupation code Course
no. Type of Assistantship
4401 IDGR 601 GTA - Assist Only
4005 IDGR 602 GTA - Teach
4203 IDGR 603 GRA - Research
6003 IDGR 604 GRA - Admin. or Other
The number of hours shown equates to the following FTE
levels:
FTE Hours
0.25 3
0.50 6
0.75 9
1.00 12
These courses will not be included in the students' hours
earned, GPA calculation, or any other academic data; they will not be reported
on the students' transcripts. However, they will show the total hours for each
semester for determination of, for example, full- time status. This will also
enable departments to identify if a student already holds another assistantship
and the FTE. It will also assist financial aid office when determining a
student's enrollment status.
All graduate assistants must be full-time students.
Full-time status for graduate students is 12 credit hours and where a student
holds an assistantship the minimum hours required to be enrolled for classes varies
depending upon the level of FTE of the assistantship. The idea is for the total
hours for the semester to add up to at least 12 including the assistantship
"value". For example, if a student has a 0.50 assistantship this
represents 6 IDGR hours and he only needs to be enrolled in a minimum of 6
class hours to give him his total of 12 hours for full-time status. If he has a
0.25, this gives him 3 hours and he will need to be enrolled in a minimum of 9
class hours. Hopefully, this clarifies the minimum hours requirements set out
on page 83 of the Graduate Catalog.
I hope that this addition to SIS will help all
administrative personnel involved with graduate assistantships and the Graduate
School looks forward to bringing you future enhancements with similar benefits.
If you have any questions please e-mail or call me at the
Graduate School Office at 8-5921.
Thank you.
JC